How To Write A Job Transfer Request

One of my readers posted this article to my blog and suggested it might
be a good topic for everyone.

Learning how to write a job transfer request is a lot like writing a
resume cover letter; the basics are the same.

In a resume cover letter:

* You need to sell yourself and your abilities

* You need to communicate your points efficiently (ideally, in one page)

* You need to show the hiring supervisor what you can do for his or her
division, and/or you need to show the company how the organization will
benefit by placing you in the new position

The difference when learning how to write a job transfer request letter
is that the ball is not always in your court; under optimal conditions,
your company will be actively trying to fill a position, and your
transfer is more like an internal application than a personal request.
However, sometimes the need for a job transfer request is strictly
personal-perhaps a family illness or change in personal circumstances is
forcing you to relocate, and you are writing in hopes of moving your job
to another location.

In any case, the first step in writing a successful job transfer request
letter is to analyze the situation and know where you are starting from;
this will help you set the tone for the letter and focus it accordingly.

When Applying For a Posted Position
If your job transfer request is in response to a job opening within your
company, treat it like what it really is-an application with the benefit
of company familiarity.

In your letter,

* State straight off your purpose for writing

* Highlight your abilities and experience

* Clearly praise the company (without overdoing it)

* Tell why you want to move up in the company

* Keep the focus on what you can do for the company without sounding
like you are bragging

A condensed letter might look something like:
[Using proper business format]

Dear [Appropriate HR Contact or Supervisor],

It has come to my attention that [blank] department is accepting
applications for the [state position]; I am forwarding my resume for
your consideration.

I have worked for [this company] for [x] years, as a [position], and
have found this to be a very well run organization, supportive of its
employees; I would like nothing more than to continue my professional
growth with this company as my career moves forward.

I have worked in several capacities here at [company], including [list].
Each experience has enhanced my skills and abilities; my current
position has allowed to [list what you have learned]. These are skills
that I feel would be very well suited to this position.

I look forward to continued growth within this company throughout my
career and I thank you for your consideration.

Sincerely,

Signature
Name
Job title

When Applying For a Personal Transfer
Job transfer requests made for personal reasons have the disadvantage of
not being made specifically to fill an open position. You have to sell
yourself as valuable to the company-valuable enough that they would want
to work cooperatively with you and keep you.

For this type of job transfer request, follow the above guide, and also
state why you need to request a transfer. In addition to selling your
abilities, really play up your commitment to the company, and your
desire to remain with them.

* Highlight achievements and skills that would be sorely lost

* Explain why you need to request a transfer

* Be appreciative of what the company has done for you

* Offer a plan for transition which includes training a new person for
your position Here’s an example:

Dear,

I am writing to respectfully request a transfer in location from [office
A] to [office B]. A change in my personal circumstances necessitates
this move. An illness in my family has made it necessary for me to
relocate to [x]. Since I have been with this company for [x time], and
have thoroughly enjoyed my employment here, I feel it is in the best
interests of myself and of this company that I move operations, rather
than leave the company
altogether.

In my time here, you have known me to be a person who [list skills and
attributes]. I would like to continue providing job excellence to this
company, and hope that we are able to work together to find a solution
that fits both of our needs.

I understand that this presents some difficulty for the current
location, but I feel I can still be of service from this new location,
and I am willing to work through [period of transition] to help train
new personnel in my position.

I am very appreciative of my time here at [company], the experience has
been very rewarding in many ways.

I thank you for taking the time to consider my
request and anxiously await your decision.

Sincerely
Signature
Name
Title

You should fee free to appeal to the human side of your employer, and be
sure to include appropriate reasons why you are requesting a transfer;
however, resist the urge to be plaintiff and keep this part of the
request short-no one likes a whiner!!

The key in how to write a job transfer request that is effective is to
balance your skills and assets with the needs of the company. Play up
the angles that are open to you, but be careful not to come off as
sounding presumptuous and arrogant; you want to be viewed as a valuable
company asset, not a thorn in the side worth losing! In all job transfer
requests, keep the focus on the company and its benefit as much as
possible. Selling your invaluable self will surely get you the move you
need!

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